Boosting Digital Wellness in the Virtual Workplace

As companies shifted to a virtual workplace due to COVID-19, many quickly recognized challenges in their digital wellness. Digital wellness has two prongs that directly impact employers and employees alike: (1) maintaining an effective culture in a remote workplace, and (2) leveraging the IT and HR departments to streamline business efficiencies. Here are some ways employers can boost their digital wellness in the virtual workplace.

Maintaining Company Culture in Remote Workplace

Some of the top challenges of working remote, include:

  • Social isolation, communication
  • Distractions, time and project management
  • Supporting employees, inability to disconnect

Tips for boosting company culture in remote work

  • Conduct daily check-ins with your employees. These check-ins can address both personal and professional challenges your employees may face and how you – as the employer – can assist in alleviating those stressors.
  • Acknowledge jobs well done and encourage breaks. It can be easy for employees to be consumed in their projects while working from the comfort of their home. Make sure your employees are taking regular breaks to refresh, eat and stay hydrated, and disconnecting outside of work hours. Promoting jobs well done can help increase employee morale and create a positive remote working environment.
  • Invest in the tools and resources. The best way to support employees in a remote workplace is to ensure they have the adequate tools and resources available. These should include cybersecurity,

Bridging IT and HR

HR is typically the leader for employee experience than the role of IT (35% vs 17% respectively). However, HR and IT overlap in many regards to creating a more cohesive, effective remote workplace but fail to do so due to lack of mutual understanding and common objectives.

For example, employees utilize technology for different aspects of their roles. A new employee may be more engaged after receiving a digital “welcome” through an employee portal, with access to mobile-friendly apps, information, benefits, and remote onboarding. Whereas current employees may require access to necessary information, remote work capabilities, and ease of use of technology. Both require IT’s assistance for resolving technological issues, providing feedback on overall functionality, and the general impact of employee experience. Only 30% of HR teams at reputable companies provide IT relevant information and feedback on the employee experience with technology.[1]

One way to resolve the disconnect between IT and HR to boost digital wellness is to invest in a cloud infrastructure. The cloud simplifies IT operations and streamlines technology implementation. Additionally, businesses should hire and retain experts with knowledge in both HR and IT for a deeper understanding of current HR and technology available that could benefit their employees’ experiences.  

For more information on the latest digital technology, cloud platforms, or digital best practices, please contact VensureHR. Our HR and IT departments collaborate to find the best possible solution for both employees and clients.

 

Source: Remote.co


[1] Search Enterprise Desktop

Navigating the Remote Workplace

A young female professional video conferencing with her team while working remotely

As employees return to work, there are some best practices in place for both in-office and remote workplaces. Though not all industries or businesses are able to provide remote work options, those that are should consider shifting all available positions capable of working remote to work from home. 83% of the working population believe that a remote work opportunity would make them feel happier at their job.[1] A remote workplace offers great benefits to both employees and employers, such as:

  • Reduced absenteeism
  • Lower costs
  • Improved health
  • Increased productivity
  • Higher employee morale and retention

 

Per the White House recommendation, businesses should re-open in phases. These phases may differ by state or local governments but should essentially follow a similar pattern.

Phase 1: This primary phase suggests only essential workers should be onsite. Minimizing travel, providing accommodations for vulnerable populations, and workplace safety policies and procedures should be maintained.

Phase 2: The second phase still encourages the practices of Phase 1, but permits non-essential employees to begin returning to the office.

Phase 3: Companies may resume standard business operations. However, continuing implementation of CDC recommendations is highly recommended (i.e., physical distancing, sanitation, limiting travel, etc.).

One similarity between all three phrases is that remote work is encouraged. Managing remote teams can pose strains on productivity, health, and engagement. To promote a healthy, engaged, and compliant remote workforce, here are some tips to follow:

Developing effective communications. Utilize department and company communications to ensure remote employees receive proper notices of policies and procedures, any legal changes, and companywide announcements and information. Applications like Microsoft Teams, Wrike, and Constant Contact can assist you with seamless communications and project management.

Prioritizing health. Working remote can present health risks, so it is important for employers to promote health as a priority. Encouraging team activities, rest breaks, and mental health awareness and resources are great ways to implement healthy habits in the remote workplace.

Ensuring staffing needs are met. Aligning staffing needs with production levels can help alleviate any stressors your employees may be facing. It’s important to note that in these trying times, levels of stress may be elevated beyond normal and employees should be accommodated appropriately for the influx or slow of production demands.

Whether you’re looking for developing or modifying remote work policies and procedures or improving remote work environments, VensureHR’s human resource experts can lend you the support and resources you seek. Please contact VensureHR to learn about our customized HR solutions to streamline your business efficiencies.

 

[1] 40 Remote Work Stats to Know in 2020