Thriving in the New Normal

Some business took a significant impact from COVID-19, whereas others have found even greater levels of success. So how do surviving businesses thrive in a new normal?

Here are some tips to assist businesses grow during the ongoing COVID-19 pandemic.

Selecting the Right HR Software

Like any major business decision, the key to making a well-informed choice of product or services is to conduct due diligence. Here are some first steps to tackling the essentials in researching and selecting the right HR software.

  • Explore Trends: Whether you’re already following the current marketplace trends or just starting to explore them, it is important to stay informed of market trends as they pertain to business essentials like payroll and HR. It wouldn’t be beneficial to purchase an outdated or inefficient software. Check out the features and develop a checklist of what’s important to your business operations. Are you looking for something that reduces the amount of time spent on a particular task? Is it within your allocated budget?
  • Request Demos: Most HR software companies provide an opportunity for a free demo of their products. If they don’t have a form fill, be sure to reach out and request a demo of whatever product(s) you are interested in. Make sure to pace yourself and ask questions to fully understand all the features available. Try to avoid demos within a single demo. Use your checklist and see what the product fulfills and explore what it doesn’t. If you’re impressed, don’t be scared to ask for the provider to customize a particular feature you’d like to implement. This can help narrow which product is more suitable for your business needs.
  • Ask Questions: Come with questions! If you don’t understand something or want the sales representative to elaborate on how a particular feature will benefit your specific business need, ask him/her.
  • Review Testimonials: A majority of businesses should have client reviews or testimonials available, whether they be available through a product or service review site or hosted on the company’s website. If you do not see any available, do not hesitate to ask for current and/or past client reviews to gauge firsthand experiences before investing in the company’s service or product.

Outsourcing HR Services

While it is not always available or suitable for businesses, outsourcing your HR services can alleviate time allotted for these necessary, but mundane tasks and allow business owners to refocus on what matters most: building their business. Outsourcing HR services can offer great benefits to both employers and employees, as well as overall increase your business efficiencies and health.

Some advantages of outsourcing HR services include:

  • Access to HR software customized to your business needs
  • End-to-end solutions, from recruiting and onboarding to employee retention and separation
  • Dedicated HR experts to ensure compliance and development training
  • Cost-savings with an all-in-one HR solution

Investing in Strategic Partnerships

A great way to find the right HR software and avoid outsourcing HR services is to invest in a strategic partnership. For example, partnering with a professional employer organization (PEO) like VensureHR, can offer you even more than industry-leading HR services and products. VensureHR has a full suite of services and benefits that can help your business better serve its clients and take care of your employees. Our services including HR, consist of payroll, employee benefits, safety and risk management, and workers’ compensation. If you’re interested in learning more about partnering with VensureHR, please contact us.

 Source: Business 2 Community

Tips for Nonessential Businesses Preparing to Re-open

Barber trimming a customer’s beard with scissors

Gyms, nail salons, hair salons and barbershops, movie theaters, and other public-facing, nonessential businesses were significantly impacted by COVID-19. As if closing once wasn’t bad enough, all businesses are preparing for a potential second wave from the COVID-19 pandemic. While you might have re-opened or are preparing to re-open your business, there are some best practices to incorporate to ensure you are both taking every precaution necessary to protect yourself, your staff, and your clients, as well as prepared for any unexpected closures or future crises that may arise.

Review Government and Public Health Guidelines

Local, state, and federal government regulations on public health guidance policies will vary by location. For example, states being hit hard by COVID-19, such as Michigan, Arizona, California, and New York may have stricter or extended stay at home orders than states with fewer cases. Governments typically align with public health and safety guidelines to ensure the communities they serve are taking proper precautions and enforcing regulations to prevent further spread. It is imperative for business owners to stay informed of any legal or regulatory changes that may affect their business and maintain compliance with all local, state, and federal guidelines.

Evaluate Your Organization’s Risks

Part of staying ahead of the curve is to identify what’s working and what’s not, as well as being proactive in developing solutions to problems before they occur.

Conduct a walk-through of your office and evaluate any areas of risk for exposure. For example, placing friendly reminders of physical distancing, wearing face masks, handwashing and hand sanitizer usage, and other things that can contribute to preventing the spread of COVID-19 in the workplace.

Prepare for worst-case scenario: a second wave. This means developing standards of procedure, creating or updating remote work policies, drafting emergency communications, and assembling an emergency response team should another unexpected crisis occur.

Once you have assessed and identified any risks, the next step is to control the risks and monitor the results. For example, mitigating risk can fall under three categories: (1) risk avoidance – eliminating the risk (i.e., allowing employees to work from home to avoid exposure during peak times), (2) risk control – implementing preventative measures, and (3) risk transfer – involving a third party to assist with managing risk(s). Monitoring the results simply involves measuring effectiveness of risk management and reassessing policies and procedures if needed.

Implement and Enforce Workplace Safety

Implementing workplace safety can range from day-to-day operations to incorporating personal protective equipment and supplies. Day-to-day operational changes might include alternating shift hours to reduce overlap of employees entering and exiting the building, screening employees before entering the building, and improving workplace conditions (i.e., investing in high-efficiency air filters, increasing ventilation, setting up plastic sneeze guards where applicable). Personal protective equipment can include supplying anti-bacterial wipes, hand sanitizer, face masks, and gloves (if applicable).

Maintain Consistent, Transparent Communications with Employees

Effective communications with employees require a balance of consistency and transparency. To maintain consistent, transparent communications with employees, employers should explain management decisions and open to employee feedback, offer as much information as possible and/or necessary regarding the evolving situation, regularly discuss the future of the organization, and convey empathy as everyone responds to situations differently. Similarly, provide as much notice as possible for any substantial changes to the business operations, such as temporary closure or shifting to remote work environments.

Business continuity and strategizing for future unexpected situations can significantly impact an organization’s survival. Partnering with a PEO like VensureHR can also increase your chances as our HR experts are able to provide HR best practices and ensure compliance with OSHA guidance for safely re-opening your business. Contact VensureHR for a free HR diagnostic today!


HR Insights: Preparing for a Second Wave of COVID