Navigating the Remote Workplace

A young female professional video conferencing with her team while working remotely

As employees return to work, there are some best practices in place for both in-office and remote workplaces. Though not all industries or businesses are able to provide remote work options, those that are should consider shifting all available positions capable of working remote to work from home. 83% of the working population believe that a remote work opportunity would make them feel happier at their job.[1] A remote workplace offers great benefits to both employees and employers, such as:

  • Reduced absenteeism
  • Lower costs
  • Improved health
  • Increased productivity
  • Higher employee morale and retention

 

Per the White House recommendation, businesses should re-open in phases. These phases may differ by state or local governments but should essentially follow a similar pattern.

Phase 1: This primary phase suggests only essential workers should be onsite. Minimizing travel, providing accommodations for vulnerable populations, and workplace safety policies and procedures should be maintained.

Phase 2: The second phase still encourages the practices of Phase 1, but permits non-essential employees to begin returning to the office.

Phase 3: Companies may resume standard business operations. However, continuing implementation of CDC recommendations is highly recommended (i.e., physical distancing, sanitation, limiting travel, etc.).

One similarity between all three phrases is that remote work is encouraged. Managing remote teams can pose strains on productivity, health, and engagement. To promote a healthy, engaged, and compliant remote workforce, here are some tips to follow:

Developing effective communications. Utilize department and company communications to ensure remote employees receive proper notices of policies and procedures, any legal changes, and companywide announcements and information. Applications like Microsoft Teams, Wrike, and Constant Contact can assist you with seamless communications and project management.

Prioritizing health. Working remote can present health risks, so it is important for employers to promote health as a priority. Encouraging team activities, rest breaks, and mental health awareness and resources are great ways to implement healthy habits in the remote workplace.

Ensuring staffing needs are met. Aligning staffing needs with production levels can help alleviate any stressors your employees may be facing. It’s important to note that in these trying times, levels of stress may be elevated beyond normal and employees should be accommodated appropriately for the influx or slow of production demands.

Whether you’re looking for developing or modifying remote work policies and procedures or improving remote work environments, VensureHR’s human resource experts can lend you the support and resources you seek. Please contact VensureHR to learn about our customized HR solutions to streamline your business efficiencies.

 

[1] 40 Remote Work Stats to Know in 2020

Addressing Staffing Needs as Businesses Re-Open

Candidates awaiting interviews for available positions as business re-open

When the coronavirus (COVID-19) first impacted the world, some businesses shifted to remote work arrangements, whereas other businesses closed their doors and endured employee layoffs. As stay at home orders are lifted, businesses are re-opening their doors and looking to rehire or recruit new employees.

Evaluate Production Projections for Staffing Needs

For businesses that are in industries like healthcare, restaurant and food services, and grocery stores, estimating staffing needs based on production projections might be part of the normal business procedures. However, accounting for the influx or deceleration of business operations, it is critical for businesses to consider loss of productivity due to COVID-19 and adjust their staffing needs. This could require exploration of alternative staffing, such as temporary, temporary-to-hire, independent contracting, and remote work or flex schedule staffing.

Adjust Workflow to Prioritize Mental Health

Employees, especially those in public-facing positions, may experience more adverse effects from COVID-19. As a result, employers should be prepared for an uptick in mental health issues. Management should prepare leaders for mental health-related issues by providing adequate training and resources. Adjusting workflow for employees struggling with bandwidth, considering staffing needs to assist with such coverage, and ensuring mental health remains priority as businesses navigate through recovery from COVID-19. Leaders should also be encouraged to facilitate team conversations to assist employees in processing emotion and strengthening workforce resilience.

Modifying the Hiring Process

Because physical distancing is still encouraged, the hiring process for many businesses may be impacted. One way to modify the hiring process is to shift to virtual interviews. Virtual interviews, while conducted in remote settings, provide the in-person connection between the candidate and interviewer. This connection can offer an inside look at your company’s culture, as well as a more comprehensive look at a candidate’s personality.

Another alternative to the hiring process could be investing in an outsource company, such as Solvo Global, that can present qualified candidates who are capable and equipped to work remote, as well as save you money on training and the hassle of onboarding.

If you’re looking for alternative outsource staffing solutions, VensureHR is partnered with Solvo Global. Solvo Global employees are university educated, bilingual, and under managerial supervision. Clients who have utilized Solvo Global have saved save thousands of dollars annually. Please contact VensureHR for any staffing needs you may have. Our team of HR experts diligently seek customized HR services for your business needs.

 

Sources:
4 Key Imperatives for Your COVID-19 Staffing Strategy
Staffing Trends After COVID-19: Who and How to Hire