State and Federal Resources
Click below to access all the latest COVID-19 updates and most important sources:
TOOLKIT FOR COVID-19
Disclaimer: While some portions can be used as is, it is strongly recommended that each of these documents are carefully reviewed to determine whether they should be appropriately customized to your company’s unique business, workforce, and specific situation; as well as to any applicable changes in federal, state, and local laws, regulations, guidance, and guidelines set forth by the governing agencies. The information and resources provided in this communication are not a substitute for experienced legal counsel and does not constitute legal advice or attempt to address the numerous factual issues that inevitably arise in any employment-related dispute. Any documents referenced here are sample resources based upon HR best practices and procedures. We recommend you consult an attorney for legal guidance. For our clients who have HR services including an assigned HR business partner, please reach out to your HR contact if you require any assistance in navigating through these resources and how any sample template can be utilized and uniquely customized for your particular situation. The templates contained herein are not all-inclusive. We have additional documents for our clients addressing multiple circumstances.
- Sample Return to Work from Furlough Policy
- Sample Return to Work Checklist
- Sample Return to Work Certificate
- Sample Protocol for Permitting COVID-19 Positive or Quarantined Employee to Return to Work
- Sample Protocol For Confirmed Or Probable Case Of Covid-19 In The Workplace
- Sample Posting to Keep Surfaces Clean to Kill COVID-19
- Sample Physical Distancing Poster
- Sample Notice to Employee Regarding COVID-19 (no quarantine)
- Sample Notice to Employee Regarding COVID-19 (advising to quarantine)
- Sample Letter for Essential Employees who Commute to Work
- Sample Interactive Process Checklist for ADA Accommodation Requests – Note: Clients with HR services can consult their HR Business Partner to further guide through this process.
- Sample General Refusal to Return to Work Form – HR or Management Use
- Sample FFCRA Employee Leave Request Form
- Sample FFCRA Leave Approval Designation Notice
- Sample Employee Travel Policy
- Sample Employee Temperature-Screening Record
- Sample Employee Temperature Screening Policy
- Sample Emergency Work from Home Policy
- Sample Emergency COVID-19 Leave Policy
- Sample COVID-19 Self-Screening Questionnaire – Form
- Sample COVID-19 Employee Self-Screening Form
- Sample COVID-19 Employee Health Screening Log for Onsite Screening
- Sample Consent And Release Form For Health Screening
- Sample Furlough Recall Letter
- Federal Osha Guidelines To Determine If Covid-19 Case Should Be Recorded
- CDC Wash-Your-Hands-Poster-Spanish
- CDC Wash-Your-Hands-Poster-English
- CDC Handwashing-Poster-Spanish
- CDC Handwashing-Poster-English
- Sample Responding to a Positive COVID-19 Test Checklist
- Returning to Work Post COVID-19 Complete Toolkit
FEDERAL AND MULTI-STATE RESOURCES
Due to the ongoing pandemic, many governors across the country have been issuing frequent executive orders. Provided is a list of each governor’s website, where their executive orders may be found.
Multiple states have now passed legislation, or are in the process of passing legislation, that will shield businesses from litigation regarding transmission of COVID-19 in the workplace. The legislation varies in how much it encompasses for each state, with some states only protecting businesses that are considered essential (ex: Medical care providers, and businesses acting in the food supply chain), while other states are creating standards specifically for COVID-19. The table provided below will include links to the legislation for each respective state.
In effect for the duration of the state of emergency
In effect for the duration of the state of emergency
Proposed (Still in committee)
You can find the most recent updates regarding interstate commerce issues by the DOT here.
All federal resources available to small businesses have been grouped together by the government here.
Immigrations Customs Enforcement has a page covering all their COVID-19 policies here.
The Environmental Protection Agency has collected their COVID-19 information into one place, here.
The USDA’s webpage about their COVID-19 information and practices can be found here
A comprehensive map of all active state travel restrictions can be found here.
For federal advisories related to COVID-19 and international travel use this website. (You may need to reload the page if it does not open on the first try.)
AAA has provided an interactive map showing the travel restrictions in the United States and Canada, found here.
Please check with your local city/county. A detailed interactive map of the entire United States can be found here (Zoom in on any state and city in the map to locate testing sites and place your mouse cursor over any of the marked areas for the information). A very detailed interactive map of California’s testing sites can be found here.
Please check with your local city/county as this chart does not include requirements at a local level. A breakdown of all is found here.
Please check with your local city/county officials.
- A website providing links and information about each state’s health departments, mask mandates, school closures, and other restrictions can be found here.
- The NY Times has a useful page showing the status of each state regarding their re-opening or closing status, found here (if somehow prompted, you can bypass subscription if prompted by continuing through and choosing not to subscribe).
- Holland and Knight has also compiled a list of states and their COVID-related orders, found here.
- The National Governors Association has released a table providing links to statements made by each state regarding businesses re-opening, found here.
- A full list of statewide Return to Work protocols can be found here.
In response to the COVID-19 outbreak, the U.S. Centers for Disease Control and Prevention (CDC) has issued a variety of guidance documents, downloadable posters, and other printable resources:
- COVID-19 Employer Information for Office Buildings
- Resuming Business Toolkit
- SARS-CoV-2 Testing Strategy for Non-Healthcare Workplaces
- Social Media Toolkit (English, Spanish)
- COVID-19 News and Information Feed you can add to your website.
- Printable posters on: What you need to know, What to do if you’re sick, How to stop the spread, and more COVID-19 topics in several languages
- State and Territorial Health Department Websites (English, Spanish)
- Resources Created by Health Departments
- When You Can be Around Others After You Had or Likely Had COVID-19 (Multiple languages available)
- Workplace, School and Home Guidance poster
- All CDC Guidance Documents
- The CDC has compiled a list of all the state health department’s websites, found here.
Get the CDC guidance for specific industries, latest updates, and resources on the Coronavirus Disease 2019 (COVID-19) main page.
The U.S. Department of Labor (DOL) has created a resource page for workers and employers. The DOL’s Wage and Hour Division provides these posters and guidance:
- Families First Coronavirus Response Act: Questions and Answers
- Families First Coronavirus Response Act Notice – Frequently Asked Questions
- Families First Coronavirus Response Act: Employer Paid Leave Requirements
- Families First Coronavirus Response Act: Employee Paid Leave Rights
- Required poster: Employee Rights: Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act (English, Spanish)
- COVID-19 and the American Workplace
- Fact Sheet #70: Frequently Asked Questions Regarding Furloughs and Other Reductions in Pay and Hours Worked Issues
- COVID-19 and the Fair Labor Standards Act Questions and Answers
- COVID-19 and the Family and Medical Leave Act Questions and Answers
- Unemployment Insurance Relief During COVID-19 Outbreak
The U.S. Equal Employment Opportunity Commission (EEOC) has created a landing page entitled What You Should Know About the ADA, the Rehabilitation Act, and COVID-19, which provides FAQs, links to resources, and guidance.
The EEOC has provided guidance for employers to help them stay in compliance with EEOC laws while preparing for pandemics. The guidance can be found here.
In response to the COVID-19 outbreak, the Internal Revenue Service (IRS) has issued the following:
In response to COVID-19, the Office of Civil Rights for the U.S. Department of Health and Human Services (HHS) issued a bulletin regarding HIPAA Privacy and COVID-19.
A Mental Health and Coping page provides links to resources employers can share with employees as they navigate changes brought about by the pandemic.
Find resources and information on COVID-19 Testing, including types of testing, availability, and contact tracing.
The Human and Health Services department has compiled a guide on local community testing sites for COVID-19, here.
The Job Accommodation Network (JAN) Accommodation and Compliance: Coronavirus Disease 2019 (COVID-19) webpage links to resources for employers regarding the Americans with Disabilities Act (ADA) and coronavirus.
The National Governors Association (NGA) Coronavirus: What You Need to Know web page tracks state initiatives and other state data.
The U.S. Occupational Safety and Health Administration (OSHA) has created a COVID-19 website for workers and employers that addresses the disease and provides guidance and other resources for preventing exposure and infection.
OSHA has also issued the publication Guidance on Preparing Workplaces for COVID-19 (English, Spanish).
The U.S. Small Business Administration (SBA) has issued guidance entitled SBA Disaster Assistance in Response to the Coronavirus, explaining how the SBA is offering designated states and territories low-interest federal disaster loans for working capital to small businesses suffering substantial economic injury as a result of the coronavirus (COVID-19).
The SBA also offers Coronavirus (COVID-19): Small Business Guidance & Loan Resources and information on the Paycheck Protection Program.
While not meant to be an exhaustive list, click on the letter of your state below to see what resources have been made available for any specific state.
Department of Commerce
Department of Labor
Department of Labor and Workforce Development
Department of Economic Security
Department of Health Services
Department of Health
Economic Development Commission
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