March 2022: Old E-Verify Records to Be Disposed After March 31, 2022

30 Mar


Update Applicable to:
All employers who use E-verify

What happened?
On April 1, 2022, the U.S Citizenship and Immigration Services (USCIS) will dispose of E-Verify records that are more than 10 years old, which are those dated on or before December 31, 2011.

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What are the details?
USCIS annually disposes of E-Verify employer records that are 10 years old or older per the National Archives and Records Administration records retention and disposal schedule (N 1-566-08-7). This reduces security and privacy risks associated with the U.S. government retaining personally identifiable information.

To retain E-Verify case information, an employer (or their program or corporate administrators) may download and save the Historic Records Report, which includes:

• Company name and location;

• Initiated date and verification case number;

• Employee name and date of initial resolution;

• Date of additional resolution and final status; and

• Case closure date and case closure description.

Employers are required to record the E-Verify case verification number on the corresponding Form I-9, Employment Eligibility Verification or attach a copy of the case details page to the Form I-9. Employers should retain the Historic Records Report with each Form I-9.

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For more information, please see the links below:

E-Verify Records Disposal Information

USCIS Article

What do employers need to do?
Employers should review the links provided above and follow the instructions on how to download records from E-Verify if they wish to retain any information that may be deleted.

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