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February 2023: Employers Must Post the Annual Summary of Work-Related Injuries and Illnesses

31 Jan

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Update Applicable to:
All employers in the state of California.

What happened and what are the details?
California employers must post their annual summary of work-related injuries and illnesses in a visible and easily accessible area at every worksite from February 1st through April 30, 2023. Cal/OSHA’s Form 300A must be used for this posting.

Employers can find an overview of completing the log (Form 300) and the annual summary (Form 300A) on Cal/OSHA’s Recordkeeping Overview page.

Cal/OSHA requires employers to record work-related fatalities, injuries, and illnesses. To be recordable under Cal/OSHA’s regulations, an injury or illness must be work-related and result in one of the following:

  • Death;
  • Days away from work;
  • Restricted work or transfer to another job;
  • Medical treatment beyond first aid;
  • Loss of consciousness; or
  • A significant injury or illness diagnosed by a physician or other licensed healthcare professional.

While Cal/OSHA will soon be moving to a slightly less restrictive Non-Emergency COVID-19 Standard for workplace health and safety requirements, any work-related COVID-19 fatality or illness that falls under the above criteria must be recorded on an employer’s Form 300, 300A, and 301, or equivalent forms.

Certain employers must electronically submit Form 300A data to Cal/OSHA annually by March 2. Covered employers are those that meet one of the following requirements:

  • Has 250 or more employees, unless specifically exempted by section 14300.2 of title 8 of the California Code of Regulations; or
  • There are 20 to 249 employees in the specified industries listed, including Agriculture, Manufacturing, and Grocery Stores. For a full list of covered industries, employers can review Appendix H.

Information on how to make the electronic submission is available on the federal OSHA’s Injury Tracking Application website.

For more information, please see the links below:

Cal/OSHA’s Recordkeeping Overview Page

Federal OSHA’s Injury Tracking Application website

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What do employers need to do?
Employers should review the links provided above and should post their annual summary of work-related injuries and illnesses in a visible and easily accessible area at every worksite from February 1 through April 30, 2023, to stay in compliance with the law.

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This communication is intended solely for the purpose of conveying information. The present post might incorporate hyperlinks directing readers to websites managed by third-party entities. The inclusion of any links within this communication is meant to serve as points of reference and could encompass opinion articles from various law firms, articles from HR associations, official websites, news releases, and documents of government agencies, and other relevant third-party sources. Vensure has no authority over these external websites and bears no responsibility for their content. Furthermore, Vensure does not endorse the materials present on these websites. The contents of this communication should not be interpreted as legal advice or as a legal standpoint concerning specific facts or scenarios. Nor should it be deemed an exhaustive compilation of facts potentially pertinent to federal, state, or local laws. It is strongly advised that employers solicit legal guidance from an employment attorney when undertaking actions in response to any legal updates provided. This is due to the possibility of future alterations occurring in federal, state, and local laws, regulations, as well as the directives and guidelines issued by governing agencies. These changes may transpire at any given time, potentially rendering certain portions of the content within this update void or inaccurate.

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