Dear Valued Clients,
Wondering how the government shutdown affects hiring? Well, here’s what you need to know about processing forms during the shutdown.
What do employers do with the Form I-9?
Continue to complete the I-9 process in a timely manner.
What is the E-Verify process?
Document your attempt to process the E-Verify within the required time frame. Create a tracking spreadsheet that flags any new hire without an E-Verify confirmation. Be sure to process the E Verify once the system is functioning. Select “other” for the reason code for processing after the 3-day window. You will be provided a notes section to notate the “Government Shutdown” as the reason.
What are the deadlines for completing Form I-9 and E-Verify?
- Form I-9 – Complete once the employee has accepted an employment offer. The latest this can be submitted is the third business day after the employee starts paid work.
- E-Verify – Complete once the employee has accepted an offer of employment and has completed the Form I-9. The lastest a case can be created is the third business day after the employee started working for pay and the I-9 is complete.
What about employers who are subject to FAR(Federal Acquisition Requirements)?
Contact a Federal Contract Liaison for guidance on new hires.
What’s happening with the Social Security office during the shutdown?
The Social Security office is open, but will not issue new or replacement cards; however, you can verify or change citizenship. For more details, please visit https://security.gov/shutdown.
What if the new hire has trouble completing the I-9?
For issues with new hires not being able to produce required documentation, there may be situtations where the deadline for document presentation can be extended. Also, most state offices, such as the DMV, are open.
If you have further questions about how to handle new hire paperwork during the government shutdown, please contact your Client Relations Manager.
Vensure Employer Services