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01 Apr

March 2020 California HR Legal Updates

Posted at

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Employer Annual Reporting Form Cancelled

What happened?
The Mayor of San Francisco signed an emergency order related to COVID-19.

What are the details?
Effective immediately, the City has cancelled the 2019 Annual Reporting form for Health Care Security Ordinance (HCSO) and Fair Chance Ordinance (FCO). No submission is necessary due to COVID-19.

What do employers need to do?
Comply with the order and do not submit the HCSO or the FCO. Employers are still responsible to comply with the other aspects of these ordinances.

https://sfgov.org/olse

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Additional Essential Business Limitations

What happened?
By Order of the Health Officer of each Bay Area county (Alameda, Contra Costa, Marin, Santa Clara, San Francisco, and San Mateo), “Essential Businesses” (as defined in Section 13.f. of the Orders) that are maintaining operations now have additional limitations imposed on them.

What are the details?
A new Social Distancing Protocol (“Protocol”) must be prepared, posted, and implemented by all Bay Area employers, regardless of employee count, in the above locations at each of their facilities at which they are maintaining operations.

At a minimum, the Protocol must explain how the business is achieving the following, as applicable:

  • Limiting the number of people who can enter into the facility at any one time to ensure that people in the facility can easily maintain a minimum six-foot distance from one another at all times, except as required to complete the Essential Business activity;
  • Where lines may form at a facility, marking six-foot increments at a minimum, establishing where individuals should stand to maintain adequate social distancing;
  • Providing hand sanitizer, soap and water, or effective disinfectant at or near the entrance of the facility and in other appropriate areas for use by the public and employees, and in locations where there is high-frequency employee interaction with members of the public (e.g. cashiers);
  • Providing for contactless payment systems or, if not feasible to do so, then providing for disinfecting all payment portals, pens, and styluses after each use;
  • Regularly disinfecting other high-touch surfaces;
  • Posting a sign at the entrance of the facility informing all employees and customers that they should:
    • avoid entering the facility if they have a cough or fever;
    • maintain a minimum six-foot distance from one another;
    • sneeze and cough into one’s elbow;
    • not shake hands or engage in any unnecessary physical contact;
    • and Any additional social distancing measures being implemented (based on the Centers for Disease Control and Prevention’s guidance).

What do employers need to do?
Affected employers must prepare, post, and implement this new Protocol by no later than 11:59pm, Thursday, April 2, 2020.

The Health Officers have provided a template for such Protocol (see below link). The Protocol must be posted at or near the entrance of the facility and be easily viewable by the public and employees. A copy of the Protocol must also be provided to each employee performing work at the facility.

In addition to requiring the Protocol, the Orders establish several additional requirements. Essential Businesses may only assign those employees who cannot perform their job duties from home to work outside the home. Where an Essential Business also has a non-essential component, it must, to the extent feasible, scale down operations to the Essential Business component only. As a further reminder, even if a business qualifies as an Essential Business, it must also be a business that is necessary to maintain continuity of operations of federal critical infrastructure sectors, as defined by the State Executive Order requiring sheltering in place, in order for its employees to be present in the workplace.

Links referenced above: 

1.    Order: http://r20.rs6.net/tn.jsp?f=0011hasVPBYlas5VIUuE5TnR75T5XQBndWdEcnQA10Xab5XYxXgaUB8w6bfS2jcoZyjGrX_v4QeMUi0RYfovUEaVKhCQBsGNrx9MPeWrLv4vB7KyEA-X0RUPfKc4mQ2NK2m_PFN5fAyUwRs7cI2KFgtGEmEXdCdObl-q_Jp7YG2O8OJYhHjrK6RsIUlABE2HTx0YdcGr0A7PtlFPhpVKme_swqCkKKHrFnq2Z1BzMBmYeiO_rKzXKRFUymNZXyJpjHT7u2KT3kbQRFAu1LNeD9uMUbcFzeX5dFcdwqr4chweckSG_D9yTHdt1jeWc22pjSZSwED3WSOobM=&c=Wy8jIWsP537jaX1JhdGa816GCTPsxhRLAmjezr0hVQgPHI_YRfPpzg==&ch=-oob5M1PJAgNMqE1Uk6i-fnPAiR3E5H5fViBPLwjXwbPgv4IvnXEuA

2.    Template: http://r20.rs6.net/tn.jsp?f=0011hasVPBYlas5VIUuE5TnR75T5XQBndWdEcnQA10Xab5XYxXgaUB8w6bfS2jcoZyjUjhloGXGFgxOlkqvRB_6mAyafY3HuS8iZfYmvLI812LhF4yGZiWX_RQ0kof9RIxXmPIhNjhW2734d7F_dhn2febe7iNfG9sbygeDIiJTeG_2F2YYhHMymzYwqd4x2JiCA67bh1m8d_MAdaitNdx949RFmPTBlxhEwJiEFEuGg1CHAmBE8GWAtGSTtlsT-u0icdnzvmZAcngQTWGITb4BXK_GhQ22Mq-ovjvW6AtXf_gO5d00_IZO_vMkaS7p_dZM&c=Wy8jIWsP537jaX1JhdGa816GCTPsxhRLAmjezr0hVQgPHI_YRfPpzg==&ch=-oob5M1PJAgNMqE1Uk6i-fnPAiR3E5H5fViBPLwjXwbPgv4IvnXEuA

3.    CDC Guidance: http://r20.rs6.net/tn.jsp?f=0011hasVPBYlas5VIUuE5TnR75T5XQBndWdEcnQA10Xab5XYxXgaUB8w6bfS2jcoZyjyHSlNLJOn86wFYQVqoS8K7gZ3q3-c78tMBVmdLgu6Fep6zASEmvY8LiVEX31T0e8D-j91BIePuo7sHkWSI1d4-jF5Kz-uYrIwsExmRFevyhsxJN81G6kodgSj2znC2XD9z1bCHvTydcky5Wcxbz6tXNiaWQYqp8mAct0vzrIa3Q3ttmt_IJD_1YuCFvPQMHfNWO2D9QAz1AlO8xof0C4g-GHO9HwPAxd&c=Wy8jIWsP537jaX1JhdGa816GCTPsxhRLAmjezr0hVQgPHI_YRfPpzg==&ch=-oob5M1PJAgNMqE1Uk6i-fnPAiR3E5H5fViBPLwjXwbPgv4IvnXEuA

4.    California Order: https://covid19.ca.gov/img/Executive-Order-N-33-20.pdf

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