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25 Feb

February 2021 Florida HR Legal Updates

Posted at

1:19pm

in

New Effective I-9 and E-Verify Requirements

Update Applicable to:
All Florida employers.

What happened?
A new law in Florida has updated how businesses, both private and public, must handle their I-9 verification process and the storage of related documents.

What are the details?
Public Employers: Beginning January 1, 2021, every public employer, contractor, and subcontractor in Florida must register with and use the E-Verify system to verify the work authorization status of all newly hired employees. No public contract may be entered into unless each party to the contract registers with and uses the E-Verify system.

Private Employers: Beginning January 1, 2021, a private employer must, after making an offer of employment that has been accepted by a person, verify the person’s employment eligibility by either using the E-Verify system or requiring the person to provide the same documentation that is required by the U.S. Citizenship and Immigration Services on its Form I-9, Employment Eligibility Verification. Private employers utilizing the I-9 documentation option must maintain a copy of the documentation provided for at least three years after the person’s initial date of employment.

An article covering this law can be found here.

What do employers need to do?
Florida employers should look to update their documentation storage process to ensure the ability to properly store documents for the required amount of time. Additionally, public employers, contractors, and subcontractors should update their I-9 verification process and immediately move to using E-Verify, when possible.

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