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Reminder: Employers are Required to Provide and Keep Statement of Earnings

04 Jul

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We wanted to remind all employers that they must provide each non-exempt employee with a written (physical or electronic) Statement of Earnings. The statement must contain the information mandated in Minnesota Statutes 181.032.

Employers must also keep a record for every Statement of Earnings pay period for at least 3 years as part of their recordkeeping requirements under the state’s Fair Labor Standards Act.

Federal law already requires that pay records of nonexempt employees be kept for 3 years too, but the state law is more specific in requiring that earnings statements (pay stubs) be retained.

For additional information, review the Minnesota Department of Labor webpage.

Need help understanding how changes to employment laws will affect your business?

Learn more about how Vensure's Minnesota PEO services can help you navigate complex employment laws and keep your business compliant.


This communication is intended solely for the purpose of conveying information. The present post might incorporate hyperlinks directing readers to websites managed by third-party entities. The inclusion of any links within this communication is meant to serve as points of reference and could encompass opinion articles from various law firms, articles from HR associations, official websites, news releases, and documents of government agencies, and other relevant third-party sources. Vensure has no authority over these external websites and bears no responsibility for their content. Furthermore, Vensure does not endorse the materials present on these websites. The contents of this communication should not be interpreted as legal advice or as a legal standpoint concerning specific facts or scenarios. Nor should it be deemed an exhaustive compilation of facts potentially pertinent to federal, state, or local laws. It is strongly advised that employers solicit legal guidance from an employment attorney when undertaking actions in response to any legal updates provided. This is due to the possibility of future alterations occurring in federal, state, and local laws, regulations, as well as the directives and guidelines issued by governing agencies. These changes may transpire at any given time, potentially rendering certain portions of the content within this update void or inaccurate.

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