Dear Valued Clients,
Beginning October 1, 2013, the Affordable Care Act(ACA) requires employers subject to the Fair Labor Standards Act (FLSA) to provide a notice to current and new employees regarding health plan coverage options available through State/Federal Insurance Marketplaces, aka Exchanges. We have identified you as an employer subject to FSLA, and therefore, you must provide a notice to all of your active employees by October 1, 2013. New employees hired after September 13, 2013 must be provided a notice within 14 days of their start date.
Employers must provide the notice to each employee, regardless of whether:
- you offer health insurance,
- the employee is enrolled in a health plan OR
- the employee works part-time or full-time.
Vensure is pleased to offer this compliance service by mailing these required notices directly to your employees. Our cost for postage and handling of the initial notice is $1.00 per active employee. New hire notices will be provided as part of our normal service offering at no additional cost. We will invoice you for the one-time cost with your first payroll in October.
In order for us to help you comply, please complete the Affordable Care Act (ACA) Employer Coverage Notification Mandate form to either opt-out of the service and manage the process yourself, or provide us with the necessary information to prepare, print and mail the notices. By opting out, you release Vensure of current and future liability as it pertains to your compliance obligations under the ACA’s employee notification mandate. The opt out form will need to be completed and returned to firstname.lastname@example.org or faxed to 480.993.2653, Attention: Kris Hansberger, no later than Thursday, September 12th.
In addition to this correspondence, it is our goal to personally contact you to answer any questions you may have about what is required. However, if you would like to call us first, please contact your Client Relations Manager, Ryan Scott or Kris Hansberger. Please do not hesitate to call if you have questions, and do not delay completing and submitting the Affordable Care Act (ACA) Employer Coverage Notification Mandate form.
Vensure Employer Services
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