Incorporating Community Outreach Initiatives into Business Plans

Companies are characteristically built on the foundation of followers who believe in the products, services, and/or brand and support business through purchasing, referring, and collaborating on all fronts. Many businesses show reciprocated value through promotions, discounts, and participating in local events to help endorse fellow partners and clients. Community outreach initiatives help build a company’s reputation in the local communities through showing face and developing a personal connection to community members, expand the network of connections and recognition of a brand, and presents the opportunity for future partnerships.

Here are some ways that you may incorporate community outreach initiatives in your business plans for the year ahead.

Nonprofits. Nonprofit organizations focus on specialized issues within a community, such as homelessness, career advancement, domestic violence and abuse, substance and mental health issues, and youth. You, some of your coworkers, or your entire company volunteering at a local nonprofit event can garner a positive reputation for empathy towards your local community members, issues within the community, and lending your support. Other opportunities could be in hosting a fundraising event where proceeds are donated to a nonprofit of choice. Your company could choose a new nonprofit organization quarterly or annually to ensure all funds and efforts are diversely spread.

Internships. Another win-win opportunity to enhance community outreach and increase potential candidate pools is to develop internship programs that can assist young professionals start their career with a strong foundation. Opening the door to local community members may also lend a unique perspective for your business as they may be more familiar with your business, products, services, and the local market.

Volunteer. Many employees opt to volunteer in their spare time for organizations with whom they feel connected. Company-sponsored volunteer events represents a core characteristic of most companies. For example, taking a holiday volunteer event and turning it into an annual volunteer event. Or even taking a holiday volunteer event and creating a similar monthly or quarterly event.

Events. Like with volunteer work, there are countless ways to participate in local events, both individually and as a company-wide employee engagement activity. For example, instead of traditional holiday-related events, choose a local homeless shelter or humane society. Because people and animals in communities need help year long, it would be beneficial to choose events that have a universal impact rather than those just geared towards holiday giving.

Because community outreach is centered on providing education, information, inclusion, and transparency,[1] these initiatives can pave the way for giving back to your communities. If you’d like to learn more about a revamp to your employee handbook, contact VensureHR. We value the inclusivity and diversity in the workplace, and can provide out-of-the-box HR solutions for your business.






Preparing for the 2020 Tax Season

With 2019 in the rearview mirror, many employees are anxious to receive their W-2s and begin preparing to file for taxes. From understanding W-2s to implementing the new federal W-4 forms, the changes to tax documents and processes will affect businesses of all sizes. Whether you have a small business payroll or simply want to learn more about a printable W-2 or payroll tax, it is in your best interest to stay on top of all payroll services and processes.

Here’s what you need to know:


The deadline for filing your W-2 is January 31 each year. If you miss this deadline, you will be subject to late fees and penalties up to $550[1] per delayed or missing paperwork. However, if January 31 is a Saturday, Sunday, or national holiday, the due date changes to the next business day.

Avoid the last-minute filing crises by providing W-2s to employees as soon as possible. This way, if errors are identified, they can be corrected prior to filing. Another suggestion is to double-check the classification of your workers. If you’re not sure how to classify your workers, it is recommended to consult an employment attorney or similarly licensed professional.

An employee’s W-2 can be printed via payroll and/or tax preparation software, a company accountant, major office supply stores, or directly from the IRS. The Social Security Administration also offers online W-2 processing and printing tools. It is critical to prepare for reprint forms and associated costs. To help mitigate some of these costs, we recommend offering online printable W-2s with physical copies of W-2s to ensure accessibility and timely distribution of such form to employees.


The W-4 form is known as the Employee’s Withholding Allowance Certificate and is completed by employees to determine tax withholdings. While the W-4 form is not filed with the IRS, it is imperative to securely file the forms and remain up to date on any changes that may occur.

As of January 1, 2020, there was a federal redesign of the W-4 form. The redesign was to provide simpler, straightforward wording for employees to fill out. Some FAQs are listed below.

Question: Why were withholding allowances removed from the new form?

Answer: Because tax laws have changed, an employee cannot claim personal or dependency exemptions and as a result, are no longer provided allowances.

Question: Do all employees need to fill out a new form?

Answer: Current employees are not required to fill out a new W-4. However, new employees expected to receive their first paycheck in 2020 and current employees who wish to make changes to their current withholdings will need to fill out a new W-4.

Note: For employees who do not provide a completed W-4, employers are to report them as single with no dependents. This is also applicable for rehires who do not produce new W-4s.

For more information on the new federal W-4 form, please visit the IRS website.

Payroll services and payroll taxes are not simple tasks. However, when managed correctly, payroll and taxes can be a straightforward process. Investing in HR services and payroll services can provide the support you need to ensure you have all proper forms filled out and file them correctly. VensureHR, your PEO payroll provider, offers online payroll options and payroll services tools and software customized to your business needs. Contact us today to see how we can provide payroll tax information and assist in creating a simpler process for W-2s and other tax issues.





[1] Employee Wages & Taxes: The World of the W-2

Preparing for Success in the New Year with PEO Services

The first month or two into a new year is always a grand gesture of which direction a business is going to take. Most times businesses strategize the upcoming year and begin delegating projects to appropriate departments. Ask yourself this: do you have what it takes to reach your full potential in 2020? Take a look at some top areas of interest that will lead you to greater success.

Staffing and recruitment. In modern day, staffing and recruiting has become more competitive than ever with candidates seeking increased and unique benefits and companies struggling to align budget, business operations demands, and recruiting top talent. One way to tackle recruiting is exploring options outside of your comfort zone, such as near shore staffing solutions, streamlining onboarding, investing in upskilling, and other similar approaches. Direct candidate communication can also assist in creating transparency between hiring managers and candidates.

Payroll processing. From time and attendance, tax reporting, garnishments, unemployment, and other payroll processing services needed for business, take control of your payroll processing needs through a proper, all-inclusive platform. Investing in an adequate payroll software or system will allow personalization, enforce security, and provide real-time reports and access to information at the times when employees need it most.

Workers’ compensation. Whether you need to re-evaluate your risk management policies and processes or switch workers’ compensation insurance, there are many intricacies to the workers’ compensation industry. Business owners need to do more than just stay afloat by staying up-to-date on state and federal OSHA regulations, remain proactive in preventative methods, and ensuring all information is available to employees.

HR Services. Applicant tracking, performance management, and onboarding are all essential functions to HR planning. Integrating HR technology creates more efficient and effective HR services for HR service providers through improved organization, smoother workflow processes, and ensuring clear, consistent communications. Remaining compliant with all HR regulations and dedicating time and resources to new HR solutions can push your business to the top of its industry.

A PEO can provide staffing, recruiting, payroll processing, workers’ compensation, and HR services to push your business to reach its full potential. What is a PEO? A professional employment organization (PEO) is a co-employment business structure. PEOs not only offer unlimited resources and teams of subject-matter experts, but also take on back-office administrative tasks to allow business leaders and their teams to refocus their attention and efforts to generating leads and growing their business.

VensureHR is a one-stop shop for business solutions. We are your partner PEO, offering an extensive, customized index of PEO services, including staffing solutions, job recruitment, payroll processing, HR planning, workers’ compensation, and employee benefits. Contact VensureHR today to see what PEO services best suit your business needs.

New Year, New Employee Engagement Initiatives

Company culture is moving to the forefront of trending New Year’s resolutions this year. Whether you’re looking to incorporate new talent acquisition, improve recruitment, or revamp your human resource management, corporate culture is proving to have a bigger impact on the way businesses are run. A great way to enhance or renew your corporate culture is to take advantage of the new year motivation and momentum by incorporating innovative employee engagement initiatives.

Human Resource Management. Implementing proper human resource management (HRM) strategies and software can assist in creating, sustaining, and boosting employee engagement. From applicant tracking and onboarding to performance management and continued training, businesses need to develop or incorporate a HRM system that best suits their needs. HRM provides critical insight to employee engagement and the potential causes for why it fluxes. Continually and consistently evaluating potential causes and preparing adequate resolutions allows you to be one step ahead of any future problems or flux in employee engagement issues.

Recruitment. One important concept to incorporate into your recruiting methods is to ensure your company has unique benefits, such as telecommuting, identity theft protection, car rental rewards programs, etc., that showcase you as a viable competitor in your industry. Another key factor to consider are recruiting trends. It is imperative to remain competent and aligned with recruitment styles (i.e., cold calls, social media, in-person), platforms (i.e., website, social media, chatbots), and other trends (i.e., artificial intelligence, automation) to guarantee your reputation as an innovative and robust industry leader.

Employee Retention. A majority of the issues surrounding employee retention deal with company culture and/or the benefits offered. While there can be other factors at play that affect employee retention, it is important to remember that employees are often influenced by workplace environment. Catering work lunches, team or department meetings and trainings that include fun team building exercises, work-related or work-endorsed events are all great opportunities to build a more engaging group and employee relations, leading to increased employee retention. Employee benefits like 401(K), telecommuting or flexible work arrangements, paid maternity leave, paid sick leave, and other similar benefits are all influential perks to employee retention.

There are three questions[1] you can ask yourself to evaluate whether or not your employees are engaged:

Are employees engaging in meaningful work?

What part of the job do they enjoy most? Are they able to obtain such enjoyment through their current work projects? For example, someone who works in a nonprofit sector might define “meaningful work” as helping someone get back on their feet. If they are stuck behind a desk all day doing administrative tasks that don’t directly impact the person struggling, they may disengage with the work.

Do employees feel they are in a “safe place” to voice their opinions without fear of retaliation or judgment?

This is a great place for HR professionals to lay out explicit expectations for employees. Through clearly stated expectations, employees cannot argue with such guidelines. In setting expectations, an HR professional may state that the company holds an open-door policy where people may report issues without retaliation, as well as explicit repercussions for employees who retaliate. Incorporating team-building activities can foster camaraderie between employees and open the workplace to honest, respectful conversations that can lead to peaceful resolutions.

Are employees able to express themselves freely?

Again, this is the ideal place for HR professionals to step in and set forth established employee expectations and guidelines. These guidelines should outline unacceptable behaviors, such as retaliation, harassment, and other inappropriate behavior that may lead others to feel uncomfortable or unaccepted in the workplace.

These questions can oftentimes lead you to locate, remedy, and resolve issues that have long affected your corporate culture. Need help with a starting point? Contact VensureHR. We offer an extensive suite of human resource management, talent acquisition, and talent recruitment strategies that can effectively improve engagement and thus, create a healthy company culture.